Effective Task and Project Management
In order to effectively complete your projects on time and on budget, it is essential that you break your project down into tasks, and that you accurately prioritise, and continue to review the priority of, the tasks. If you have date sensitive tasks and projects, you should schedule time into your diary to complete these
There are lots of tools to assist you with keeping on top of date sensitive items, from a simple notepad to the hundreds of apps and computer programs, which help us to keep our work and home life in order. At Ordered, we would certainly recommend using some form of computer based system, as it saves you time, rather than continuously reviewing and re-writing paper-based lists. Whichever method or tool you use, it is important that you regularly review your ‘to-do lists’, and keep them up to date, ticking off the tasks and projects which you have completed, and enabling you to quickly identify those matters which remain outstanding, and the relevant current importance of each item. Ensure that you allocate time to look ahead at your tasks and projects, as otherwise matters which are important, but not urgent, can quickly become both important and urgent, which inevitably will lead to unnecessary stress. Similarly, items which are less important, but still need attending to, might be overlooked or forgotten. If you incorporate these tips into your task and project management, you are likely to increase your productivity.
One book that we would highly recommend to you, to help you with your organisation, and which expands on the above, is the famous classic by Stephen R. Covey: “The 7 Habits of Highly Effective People”. The advice in this book applies to all of us both as individuals and our work and provides excellent practical guidance as to how you can increase your efficiency.
What You Can Do to Increase Your Productivity
We would suggest that you review your ‘to do’ list on a daily, weekly and monthly basis. It is important not just to focus on what needs attending to immediately, but also medium and longer term objectives. A good time to review your weekly to do list is at the end, or the beginning, of the week, so that you know what challenges you have for the week ahead. Likewise, reviewing your monthly ‘to do list’ should take place either at the end of the month, or at the beginning, of the month. Daily reviews are best undertaken at the end, or the beginning, of the day.
How You Can Help Your Team’s Productivity
It is also important, when working as part of a team, that you ensure that the team jointly undertakes reviews of tasks and projects, and that these reviews are undertaken on a regular basis. This will help ensure that any problems, or potential problems, are brought to the attention of the team promptly, allowing these to be dealt with at the earliest possible opportunity. If you have administrative assistance within an organisation, it is useful to liaise with them regarding priorities on a frequent basis. This will ensure that they too know what your goals and targets are. Relevant information sharing within teams,inevitably results on a more productive workforce.
We are delighted to announce that we have a very large project ongoing at the moment, namely that we will be relocating to Caledonian House, on the High Street in Elgin, once the refurbishment works have been completed. We look forward to welcoming you to our new premises, if we can be of any assistance to you or your organisation.
Please do not hesitate to get in touch with us, at Ordered, if we can be of any assistance to you.
Finally, thank you for taking the time to read our Newsletter, and may we wish you a very Happy – and productive – New Year!